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Share a workspace item publicly

Use the share dialog to create, manage, and revoke public share links and QR codes for a workspace item.

Audience

This guide is designed for project manager.

Steps​

Step 1: Open the share dialog for a workspace item​

In your workspace, locate the item you want to share and select the option to open the Share dialog; the dialog displays existing public shares and sharing options for that item.

Open the share dialog for a workspace item

Step 2: Review existing public shares​

In the dialog, check the list of active public shares for the item, including details such as title, access rules, expiry, and usage so you understand what is already shared.

Review existing public shares

Step 3: Choose an access type​

In the access settings area, select whether the shared link should be Public, Email Gated, or Password protected, depending on who should be able to open the item.

Choose an access type

Step 4: Configure access controls​

If you chose email gating, enter the allowed email addresses; if you chose password protection, set a secure password, and optionally define expiry in days and a maximum access count to limit how long and how often the item can be accessed.

Configure access controls

Step 5: Add a custom title and description​

Enter a custom title and description for the shared item so that recipients see clear, user-friendly context when they open the public link.

Add a custom title and description

Save your settings to create a new public share; the new share appears in the list with its link and access details ready to use.

Create the public share link

Step 7: Copy the public share URL​

In the list of public shares, use the copy link action to copy the URL for a specific share to your clipboard, then paste it into emails, chat, or documents for your stakeholders.

Copy the public share URL

Step 8: Generate and view a QR code​

For a chosen public share, use the QR code action to generate a QR code; once generated, open it in the dialog to display a scannable code that links directly to the shared item.

Generate and view a QR code

Step 9: Download the QR code​

From the QR code view, use the download option to save the QR code image so you can embed it in presentations, printed materials, or project documentation.

Download the QR code

Step 10: Revoke a public share​

When you no longer want an item accessible via a public link or QR code, use the revoke action on the relevant share to immediately deactivate it and prevent further access.

Revoke a public share

Last updated: 2026-07-31