Skip to main content

Manage email invitations for an email-gated share

Configure whether allowed email addresses receive an invitation email when you create an email-gated share link, and optionally add a personalised message.

Audience

This guide is designed for project manager.

Steps​

Step 1: Open the email-gated share settings​

In the sharing settings for your item, choose the email-gated access option so that the invitation email controls are displayed.

Open the email-gated share settings

Step 2: Enable sending invitation emails​

Tick the "Send invitation email" checkbox to email each allowed address a direct link to the share when it is created.

Enable sending invitation emails

Step 3: Add an optional invitation message​

When the checkbox is selected, type a short, optional note in the Message field to include in the invitation email sent to recipients.

Add an optional invitation message

Save or create the share link so that the system sends invitation emails, including your optional message, to all allowed email addresses.

Save the share link

Last updated: 2026-08-04