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Adjust the Gantt view and export the programme

Use the toolbar to move through the schedule, change the zoom level, control grouping and dependencies, and export the Gantt chart.

Audience

This guide is designed for project manager.

Steps​

Step 1: Open the Gantt toolbar​

Navigate to the programme view where the Gantt chart is shown; the toolbar appears at the top of the chart with navigation, zoom, grouping, dependency, and export controls.

Open the Gantt toolbar

Step 2: Move to the previous or next period​

Use the left and right arrow buttons to move the Gantt chart to the previous or next time period so you can review earlier or upcoming work.

Move to the previous or next period

Step 3: Jump back to today​

Click the Today button to re-centre the Gantt chart on the current date if you have navigated away from it.

Jump back to today

Step 4: Change the zoom level​

Open the zoom dropdown and choose Week, Month, Quarter, or Year to change how much of the programme timeline is visible on screen.

Change the zoom level

Step 5: Group activities by phase​

Use the Phases toggle switch to turn grouping by phase on or off, so that tasks are either organised under phase headers or shown as a flat list.

Group activities by phase

Step 6: Show or hide dependencies​

Use the Dependencies toggle switch to display or hide dependency links between tasks on the Gantt chart for a clearer or more detailed view.

Show or hide dependencies

Step 7: Export the Gantt chart​

Select the Export button to download the current Gantt chart view, using your browser's download options to save or share the file.

Export the Gantt chart

Last updated: 2026-07-11