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View timeline item details in the workspace schedule

Use the visual timeline bar to understand when an item is scheduled, its status, category, priority and whether it is on the critical path.

Audience

This guide is designed for project manager.

Steps​

Step 1: Locate the item on the workspace timeline​

Find the coloured bar that represents your item within the timeline view, using its label, dates and position between the visible start and end of the schedule.

Locate the item on the workspace timeline

Step 2: Understand timing and duration from the bar​

Read the bar’s horizontal position to see when the item starts and ends, and use its length to understand the overall duration within the project window.

Understand timing and duration from the bar

Step 3: Identify the item’s category by colour​

Use the main bar colour to recognise the item’s category, such as programme, task, meeting, milestone, deadline, procurement, handover or other workspace item types.

Identify the item’s category by colour

Step 4: Check priority using the colour strip​

Look for the narrow priority strip on the bar to see whether the item is low, medium, high or urgent priority, based on its colour.

Check priority using the colour strip

Step 5: See status and key details on hover​

Move your mouse over the bar to highlight it and reveal additional details such as the item name, current status label and key dates.

See status and key details on hover

Step 6: Highlight items on the critical path​

When critical path highlighting is enabled, look for visually emphasised bars to see which items sit on the project’s critical path.

Highlight items on the critical path

Step 7: Open the item for more information​

Click the bar to open the underlying workspace item and view its full details, documents or related actions in the application.

Open the item for more information

Last updated: 2026-08-08