View a shared workspace item
Review the details, attachments and status of a workspace item that has been shared with you via a public link.
This guide is designed for project manager.
Steps
Step 1: Open the public workspace item link
Follow the public link you were given to open the shared workspace item page in your browser. If required, you may see a short loading state while the item details are fetched.
Step 2: Complete any verification required to access the item
If the page is protected, enter the requested verification details in the Share Verification form and submit to unlock the workspace item. On successful verification the full item information becomes visible.
Step 3: Review the item overview and status
At the top of the page, review the item title, current status badge, category and key metadata such as location, assignee and important dates to understand the context of the shared work.
Step 4: Read the item description and notes
Scroll down to read the main description and any additional notes or rich-text content. Formatting such as headings, bullet points and links is preserved for easier reading.
Step 5: Check document references and related items
In the references section, review any linked documents, specifications or related records that provide supporting detail about the workspace item.
Step 6: Download or preview attached files
In the attachments area, open or download any shared files such as plans, reports or photos by selecting the relevant attachment from the list.
Step 7: View activity, history and status indicators
Use the history and activity details to see when the item was created or updated, who is responsible, and any status or alert indicators that highlight risks, approvals or overdue actions.
Last updated: 2026-08-18