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Review and manage recent public links

Use the Recent Public Links widget to review, open and share the latest public links for project documents, forms, reports and drawings.

Audience

This guide is designed for project manager.

Steps​

In the dashboard, locate the Recent Public Links card to see an overview of your most recently created public links, including counts of active, expired and total accesses.

Open the Recent Public Links widget

Scan the list to review each link’s name, type (such as document, form or report), associated project, creator, creation date, expiry status and total access count so you can quickly assess current sharing activity.

Review link status and key details

Use any available filters or summary chips above the list to focus on particular resource types or statuses, such as only active links or only links for forms, helping you concentrate on the most relevant items.

Filter and focus on specific link types

Click a link’s row or its open icon to view the underlying shared item in a new browser tab using its public URL, allowing you to verify exactly what external users can see.

Open a shared item from its public link

Select the copy link action (clipboard icon) on a row to copy the public link URL to your clipboard, then paste it into an email, message or document to share with stakeholders.

Copy a public link for sharing

Choose the QR code download action on a row to generate and download a QR code image for that link, which you can add to site signage, reports or presentations for quick mobile access.

Download a QR code for a public link

Use the icons and labels beside each item to see whether a link is active or expired, and review its access count so you can identify heavily used or outdated links for follow-up.

Check link activity and expiry

Last updated: 2026-09-03