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Share a form submission securely

Use the share submission dialog to create secure share links and QR codes for a specific form submission, and manage or revoke existing shares.

Audience

This guide is designed for project manager.

Steps​

Step 1: Open the share submission dialog​

From the submissions area, select the submission you want to share and click the option to open the share or sharing settings dialog; the Share submission panel will appear showing any existing active share links.

Open the share submission dialog

In the dialog, scroll through the list of active shares to see who can access the submission, the access settings (such as expiry and limits), and use the available actions to copy the link, view the QR code, or revoke a share if it is no longer needed.

Review existing share links

Step 3: Choose an access type​

In the sharing options section, select whether the new share link should be public, restricted to specific email addresses, or protected by a password, depending on how tightly you want to control access.

Choose an access type

Step 4: Configure email or password protection​

If you choose email-gated access, enter the allowed email addresses; if you choose password-protected access, enter a secure password that recipients will need to open the submission.

Configure email or password protection

Step 5: Set expiry and access limits​

Optionally, enter how many days the link should remain valid and/or a maximum number of times it can be accessed; these limits help you keep shared submission data under control.

Set expiry and access limits

Click the button to create the public share; the system will save your settings and add a new entry to the list of active share links for this submission.

Create the share link

Step 7: Copy the share URL​

Next to the new share entry, use the copy link action to copy the share URL to your clipboard so you can paste it into an email, chat, or document for your recipients.

Copy the share URL

Step 8: Generate and view a QR code​

For any active share, choose the QR code option to generate a QR code; once generated, you can view it in the dialog for quick scanning on mobile devices.

Generate and view a QR code

Step 9: Download the QR code​

Use the download QR code action to save the QR image to your device so you can add it to presentations, printed materials, or project documentation.

Download the QR code

When access is no longer required, click the revoke or delete action next to a share entry to immediately disable that link and its QR code so the submission can no longer be accessed through them.

Revoke a share link

Step 11: Close the dialog​

After you have created, updated, or revoked the necessary share links, close the Share submission dialog to return to your submissions list.

Close the dialog

Last updated: 2026-02-04