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Share a generated document with a public link or QR code

Share a generated document externally using secure public links and QR codes, with optional access restrictions and expiry controls.

Audience

This guide is designed for project manager.

Steps​

Step 1: Open the share dialog for a generated document​

Open the generated document and select the sharing option to display the share dialog, which shows existing public share links and QR code options for that document.

Open the share dialog for a generated document

In the dialog, review any existing public share entries, including their access type, expiry details, and usage counts, so you can decide whether to reuse or revoke them.

Review existing public share links

Step 3: Choose how people can access the document​

Select the access type for the new share link, such as fully public access, email-gated access, or password-protected access, depending on how strictly you want to control entry.

Choose how people can access the document

Step 4: Configure security and expiry settings​

If required, enter a password or list of allowed email addresses, and set optional limits such as the number of days before the link expires and the maximum number of times it can be accessed.

Configure security and expiry settings

Step 5: Add an optional custom title for the share​

Enter a custom title to identify this share configuration, which makes it easier to distinguish between multiple public links for the same generated document.

Add an optional custom title for the share

Save your settings to create a new public share entry for the generated document; the dialog will update to show the newly created share with its details.

Create the public share link

Step 7: Copy the public share URL​

Use the copy action next to a share entry to copy its URL to your clipboard, then paste it into an email, message, or any other channel to share it with recipients.

Copy the public share URL

Step 8: Generate and view a QR code for a share​

For any public share entry, generate a QR code so recipients can access the document by scanning it on their devices; you can toggle the QR code display within the dialog.

Generate and view a QR code for a share

Step 9: Download the QR code image​

Download the QR code for a share as an image file so you can add it to presentations, printed materials, or digital documents for easy access.

Download the QR code image

When a link is no longer needed or should no longer be accessible, revoke the corresponding public share entry to immediately block further access through that URL or QR code.

Revoke a public share link

Last updated: 2026-06-29