See a document's full version history
Check every past version of a document, see who changed it and when, and confirm which version is the current approved one.
This guide is designed for project manager.
Steps
Step 1: Open the document's details
Go to the document you want to check and open its details view, usually under a Versions or Details tab. This is where version information is shown.
Step 2: Find the version history
Scroll down to the version history section. It shows a timeline of every version, with the total number listed at the top.
Step 3: Look through each version
Go down the timeline to see each version's number, date, who made it, and any labels or revision codes attached.
Step 4: Confirm which version is current
Look for the status pill and any highlighting on the timeline. That tells you straight away which version is the current one.
Step 5: Check versions created automatically
If a version was created by the system rather than a person, hover over it or read the note explaining why it was created automatically.
Step 6: Spot versions someone edited by hand
Look for a marker showing a version was edited manually, so you can tell it apart from ones the system regenerated.
Step 7: Open a specific version for more detail
Click on any version in the timeline to see its full detail, or to make other panels on the page focus on that version.
Last updated: 2026-07-04