Skip to main content

Share a project document via public link or QR code

Use the sharing dialog to create and manage public share links for a project document, including optional access controls and QR codes.

Audience

This guide is designed for project manager.

Steps​

Step 1: Open the document sharing dialog​

Open the document, then select the share option (for example, a “Share” button or icon) to display the Document sharing dialog for the selected document.

Open the document sharing dialog

In the dialog, review the list of existing public share links for this document, including details such as access type, expiry, and usage; use the available controls to revoke any link you no longer want to be active.

Review existing public share links

Step 3: Choose the access type for a new share​

Start creating a new public share by choosing how people can access the document, selecting between fully public, email-gated, or password-protected access, depending on your requirements.

Choose the access type for a new share

Step 4: Configure access controls and limits​

Configure any additional restrictions for the new share, such as setting a password, listing allowed email addresses, defining how many days the link remains active, and setting a maximum number of times it can be accessed.

Configure access controls and limits

Step 5: Add a custom title and description​

Optionally add a custom title and description for the share link to provide more context to recipients about the document or how it should be used.

Add a custom title and description

Confirm your settings and create the public share; the new link will appear in the list of public shares for the document, ready to be copied or used to generate a QR code.

Create the public share link

Step 7: Copy the share URL​

Use the copy action next to a share entry to copy its public URL to your clipboard, then paste it into emails, messages, or other tools to share the document with others.

Copy the share URL

Step 8: Generate and view a QR code​

For any active share link, choose the QR code option to generate and display a QR code that people can scan with their devices to open the shared document.

Generate and view a QR code

Step 9: Download the QR code​

Download the generated QR code image to your device so that you can print it, embed it in slides, or include it in other materials where a scannable code is useful.

Download the QR code

Step 10: Revoke a public share​

When a link or QR code should no longer grant access, use the revoke option for that share entry to immediately disable it and prevent further access to the document.

Revoke a public share

Step 11: Close the sharing dialog​

After reviewing or updating share settings, close the dialog to return to your document; your changes to links and QR codes are saved automatically.

Close the sharing dialog

Last updated: 2026-01-28