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Share a task with a public link or QR code

Share a task securely using public links, access controls, invitations, and QR codes.

Audience

This guide is designed for project manager.

Steps​

Step 1: Open the task sharing dialog​

In the task detail view, select the option to share the task to open the sharing dialog.

Open the task sharing dialog

Step 2: Review existing public shares​

In the dialog, review the list of active public shares for this task, including who can access them and any limits.

Review existing public shares

Step 3: Choose the access type​

Select whether the shared link is public, email-gated, or protected with a password to control who can open the task.

Choose the access type

Step 4: Configure access controls​

If needed, set a password, allowed email addresses, expiry date, maximum access count, and a custom title for the shared link.

Configure access controls

Step 5: Configure invitation email​

Choose whether to send invitation emails to allowed recipients and add an optional personalised message.

Configure invitation email

Step 6: Create the public share​

Save your settings to create a new public share for the task, which generates a secure share URL.

Create the public share

Step 7: Copy the share URL​

Use the copy action next to a share to copy its URL and send it to stakeholders via your preferred channel.

Copy the share URL

Step 8: Generate and view a QR code​

Generate a QR code for a public share, then display it so others can scan it to open the shared task.

Generate and view a QR code

Step 9: Download the QR code​

Download the QR code as an image so it can be printed or embedded in other project documentation.

Download the QR code

Step 10: Manage or revoke existing shares​

From the same dialog, monitor share usage and revoke any public shares that are no longer needed.

Manage or revoke existing shares

Last updated: 2026-08-04