Share a task with a public link or QR code

Share a task securely with people outside your workspace using public links, access controls, and QR codes.

Audience

This guide is designed for project manager.

Steps

Step 1: Open the task share dialog

Open the task and select the share option to display the Task share dialog where you can manage public access for this task.

Step 2: Review existing public shares

In the dialog, review the list of existing public share links for the task, including their current status, access counts, and expiry details.

Step 3: Choose the access type

Select whether the new share will be fully public, email-gated, or protected by a password, based on how tightly you want to control access.

Step 4: Configure security and limits

Enter any allowed email addresses, set a password if needed, and define expiry in days and maximum access counts to control how long and how often the link can be used.

Step 5: Add a custom title for the share

Optionally provide a custom title to make it easier to recognise this particular public share when reviewing it later.

Step 6: Create the public share link

Save your settings to create the new public share; a unique URL is generated and added to the list of active public shares.

Step 7: Copy the share URL

Use the copy action next to the share entry to copy the public URL to your clipboard and send it to external collaborators.

Step 8: Generate and view a QR code

Generate a QR code for a chosen public share and display it in the dialog so others can scan it to open the task.

Step 9: Download the QR code

Download the generated QR code as an image file so you can include it in documents, presentations, or printed materials.

Step 10: Revoke a public share

When access is no longer required, revoke a public share so its link and QR code can no longer be used to view the task.

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Last updated: 2026-07-31