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View document ingestion status badges

Use status badges to understand whether uploaded documents were added, updated, unchanged, or failed during ingestion.

Audience

This guide is designed for project manager.

Steps​

Step 1: Open the document list​

Navigate to the document list in the public detail page where your uploaded files are displayed in a table or list view.

Open the document list

Step 2: Locate the ingestion status badge​

For each file, look for the status badge shown alongside the filename to see how the system has processed that document.

Locate the ingestion status badge

Step 3: Identify newly added documents​

Check for a badge labelled "Added" to confirm the document has been successfully ingested for the first time.

Identify newly added documents

Step 4: Identify updated document revisions​

Look for badges labelled "Updated rev N" to see documents that have been re-ingested as a new revision, where N shows the current revision number.

Identify updated document revisions

Step 5: Identify unchanged duplicate documents​

Find badges labelled "Unchanged" to recognise files that were uploaded but detected as duplicates, so the existing document was kept.

Identify unchanged duplicate documents

Step 6: Identify failed ingestions​

Watch for badges labelled "Failed" to spot documents that could not be processed and may need to be checked or re-uploaded.

Identify failed ingestions

Step 7: Check the accessible status label​

Hover over or focus the badge to access its label, such as "Document status: Added", which supports assistive technologies and clarifies the status.

Check the accessible status label

Last updated: 2026-06-26